Harvard Club of Dallas Goes to Big Bend with Andy Coleman Photography
February 20-23, 2020
Terms and Conditions
Cost Per Person, based on two persons sharing a room and on 8-16 travelers...................................................................... $995
For a Single Room, add ..................................................... $350
TO RESERVE TODAY
Prices are listed in U.S. dollars and are based on a person sharing a room with another. While we do our best to maintain the listed price, because our prices are set over a year in advance, we reserve the right to change costs due to extraordinary circumstances beyond our control. The land cost is based on a minimum of 8 number of guests.
WHAT IS INCLUDED
Comprehensive educational program by Andy Coleman and professional on-site guides
All accommodations and meals as outlined in the itinerary
All ground transportation within the itinerary unless otherwise indicated
All sightseeing as specified in the itinerary
Comprehensive pre-departure information about the destination and what to expect on the trip
A pre-trip class in Dallas by Andy Coleman on photographing the night sky
WHAT IS NOT INCLUDED
Travel and trip cancellation insurance
Meals not specified in the itinerary; food and beverages not part of the included meals
Personal items such as telephone, fax and internet charges, laundry, room service, alcoholic or other beverages not specified as included
TERMS AND CONDITIONS
A limited number of single rooms are available at extra cost on a first-come, first-served basis, but availability cannot be guaranteed.
$200 deposit upon application. Balance due upon receipt of invoice, 90 days before departure. Acceptable forms of payment for the deposit are personal check, Paypal and credit card (through Paypal). Final payment may be made by credit card or check. If final payment is not received by 60 days prior to departure, your space is subject to cancellation. If you are making a reservation within 90 days of the trip’s departure, full payment will be required upon confirmation.
CANCELLATION AND REFUNDS
All cancellations must be submitted in writing (email or mail) to Andy Coleman Photography. Per person cancellation fees are based on the date of the cancellation notice reaching Andy Coleman Photography. More than 90 days prior to departure; full refund of deposit. Cancellation between 90-31 days, 50% of the tour price if forfeited, unless your spot is filled with someone from the wait list. Cancellation within 30 days of departure: no refund, unless your spot is filled with someone from the wait list. Cancellation on day of departure or after tour departs: no refund. No refund for unused portions of tour, including, but not limited to, missed meals, hotel nights and sightseeing. Cancellation of program by Andy Coleman Photography: full refund. Reservations are not transferable without the explicit approval of Andy Coleman Photography and Harvard Club of Dallas.
You may consider the purchase of trip cancellation insurance, which is available for coverage of expenses in conjunction with cancellation due to illness or accident. In the event that you must cancel your participation in a travel program, trip cancellation insurance may be the only source of reimbursement.
A NOTE ABOUT THE ITINERARY
While every effort will be made to carry out the program as planned, the nature of travel is unpredictable and we must be prepared for changes. The itinerary as described is subject to modification. Rest assured that, should any changes be needed, we commit to deliver an experience as outstanding as the one originally planned.
To enjoy your travels to the fullest, you should be in good physical and mental health. Any physical condition requiring special attention, diets, or treatment must be reported in writing when the reservation is made. We reserve the right to decline to accept or retain any person as a participant should such a person's health, mental condition, physical infirmity, or attitude jeopardize the operation of the travel program or the enjoyment of other participants. All health information is protected and treated as confidential.
Andy Coleman Photography acts only as agents for the passenger with respect to all transportation, hotels, and all matters of reservations and trip operation. We and our agents accept no responsibility for loss, damage, injury, accident, delay or irregularity, expense or liability caused by the defect of any vehicle or negligence or default of any independent contractors, their employees, agents, or representatives. Nor do we accept responsibility for losses or delays arising from sickness, pilferage, acts of terrorism, weather conditions or acts of God. All such losses or expenses shall be borne by the program participant. We reserve the right to cancel any trip prior to departure in which case the entire payment will be refunded without further obligation on our part. We likewise reserve the right to decline to accept or retain any trip participant at any time without being under any obligation to assign any reason therefore. In the event of the exercise of this right, we shall be under no liability to such person(s) except to refund such amount as our absolute discretion deems reasonable to attribute to the uncompleted portion of the trip. Baggage is carried at the owner's risk entirely. All services are subject to the laws of the country in which they are rendered. The participant agrees on behalf of herself/himself, her/his dependents, heirs, executors, administrators and assigns to abide by the above conditions and to release and hold harmless, Andy Coleman Photography, Harvard Club of Dallas, and any of their representatives from any and all liability for any delays, damage, loss, injury or death occurring in relation to this tour.
PARTICIPANT RESPONSIBILITY STATEMENT AND LIABILITY DISCLAIMER
Read Carefully: Responsibility Statement and Liability Disclaimer
Andy Coleman Photography acts only as an agent for the respective suppliers of goods and services (e.g., hotels, airlines, railroads, bus companies, local tours, etc.) by making arrangements for transportation, accommodations, and other services. Andy Coleman Photography does not control, own, or operate these suppliers. The suppliers are independent contractors. Neither the Client, nor Andy Coleman Photography shall be held liable for personal injury, death, property damage or accident, delay or irregularity arising out of any act or omission of these suppliers. Andy Coleman Photography reserves the right, in its sole and absolute discretion and without penalty, to make changes in the published itinerary whenever, in its judgment, conditions warrant, or if it deems it necessary for the comfort, convenience, or safety of tour participants.
Andy Coleman Photography also reserves the right, in its sole and absolute discretion and without penalty, to withdraw the tour announced, to decline to accept any person as a participant in a tour, or to require any participant to withdraw from the tour at any time, when such action is determined by tour staff to be in the best interests of the health, safety or general welfare of the tour group or the individual participant, subject only to the requirement that the recoverable portion of the total amount paid that corresponds to the cost of unused services and accommodations be refunded, if any. Baggage and personal effects are at all times the sole responsibility of the participant. Participants are encouraged to purchase of travel insurance.
Dates, schedules, program details, and costs, although provided in good faith based on information available at the time of publication of the brochure or catalog, are subject to change and revision.
AS A CONDITION OF ACCEPTANCE OF ANY APPLICATION, EACH APPLICANT MUST AGREE TO THE STATEMENT SET FORTH BELOW:
The undersigned has read carefully the Responsibility Statement and Liability Disclaimer set forth above, the schedule of activities for this tour, as well as the terms and conditions of application and participation as set forth in the tour brochure(s), and recognizes and accepts any risk associated with the tour and the conditions, including the refund policy, set forth in the tour brochure(s). The undersigned further acknowledges that there are many risks and uncertainties inherent in any travel tour, including but not limited to the hazards of various modes of transportation, forces of nature, acts or omissions of foreign governments, terrorism, war or insurrection, theft, illness, and damage to person or property due to the negligent acts or omissions of suppliers, tour staff or others. In consideration of, and as part payment for, the right to participate in the tour, the undersigned, on behalf of himself, his dependents, heirs, executors, administrators and assigns, hereby waives, releases, and discharges Andy Coleman Photography, its directors, shareholders, officers, employees, representatives or agents, and any organization or group through which it learned about this adventure, as well as its officers, directors, shareholders, employees, and agents, (Releasees) from liability, claims, demands, injuries, damages, consequential or indirect damages, actions or causes of action for personal injury, death, property damage or loss suffered by any person in connection with this tour, even if caused by the active and passive negligence or omission of tour staff, suppliers, or other related persons or entities, and, further indemnifies, holds harmless and promises not to sue the Releasees from any and all liabilities or claims made as a result of participation in this activity, whether caused by the negligence of a Releasee or otherwise. In addition, by registering for this tour, the applicant certifies that he or she is mentally and physically capable of full participation in this tour.
By registering for this travel program, the participant agrees to the Responsibility Statement and Liability Disclaimer and the Terms and Conditions herein and that the participant acknowledges that he/she has carefully read this paragraph and fully understands that this is a waiver and release of liability.
I agree to the terms and conditions mentioned above
Participant Signature (please type first and last name)
Participant Signature (please type first and last name)